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Legal Billing Specialist

Buffalo, NY 14202

Posted: 04/27/2026 Employment Type: Permanent Industry: Legal Job Number: 8258 Pay Rate: $50,000 - $70,000

Job Description

A downtown Buffalo law firm is seeking a detail-oriented Legal Billing Specialist. This role is ideal for a candidate with experience reviewing and editing attorney and paralegal time entries, as well as managing the full billing cycle from invoice preparation through submission and follow-up. The position also supports broader accounting and bookkeeping functions in accordance with firm policies and procedures.

Key Responsibilities
  • Process complex legal billing in accordance with client-specific fee arrangements, including split-party billing, flat fees, and allocation of fees and disbursements
  • Edit, generate, post, and submit invoices through the firm`s financial system in alignment with client billing cycles, including electronic billing submissions
  • Review and revise attorney and paralegal time entries to ensure accuracy, compliance, and clarity
  • Monitor invoice status and address rejections, including resolving issues related to errors, budgets, and billing codes
  • Evaluate billing reductions and determine opportunities for appeals or adjustments
  • Maintain compliance with client billing guidelines and e-billing requirements
  • Handle a high volume of invoices efficiently while maintaining accuracy and timeliness
  • Collaborate with attorneys, clients, vendors, and internal staff to support billing operations and resolve issues

Job Requirements

  • Bachelor`s degree preferred
  • Minimum of 2+ years of legal billing and e-billing experience in a law firm or professional services environment
  • Experience with e-billing platforms such as Legal Exchange, Collaborati, CounselLink, TyMetrix 360, LSS, or Legal-X
  • Familiarity with outside counsel guidelines is a plus
  • Strong proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly
  • Strong attention to detail with a high level of accuracy
  • Excellent written and verbal communication skills
  • Strong problem-solving skills and proactive follow-up


Key Resource Group, LLC considers applicants for all positions without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, physical or mental disability, citizenship, veteran status, gender expression and/or identity, or any other class protected by federal, state, or local laws. Key Resource Group, LLC is an equal opportunity employer.

Meet Your Recruiter

Leigha Barratt
Legal Staffing Manager

Leigha joins the KRG Staffing Team with nearly ten years of experience working in the WNY legal arena as a Paralegal, Legal Assistant and Court Clerk. She also holds an A.A.S. in Paralegal Studies. Leigha’s hands-on experience in local law firms and our Courts System gives her a unique perspective when it comes to legal staffing. Simply put, Leigha can talk the talk and walk the walk.

Leigha excels when it comes to communication, efficiency and organization. She knows exactly how a law office (or any office for that matter) operates and understands that any business is only as good as their support staff so she understands what she’s looking for when searching for top talent.

When she isn’t busy searching for the perfect Candidates, Leigha is at the softball or baseball diamonds with her three beautiful kids! She also loves cooking and hosting parties for her family and friends. And the best part about Leigha? She is funny! The KRG staff enjoys her down-to-earth, honest approach to life; her one-liners keep us chuckling throughout our workday and boy are we grateful she’s on our Team!

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