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Billing Manager

Buffalo, NY 14202

Posted: 07/08/2026 Employment Type: Permanent Industry: Legal Job Number: 8332 Pay Rate: $80,000 - $95,000

Job Description

Downtown Buffalo law firm seeks an experienced Billing Manager to lead its Finance department`s billing operations. Reporting to the Director of Finance, this hands-on leadership role oversees the firm`s complete billing cycle, manages the billing team, ensures timely and accurate invoicing, and drives process improvements. The ideal candidate has extensive legal billing experience, strong leadership skills, and expertise in electronic billing within a fast-paced law firm environment.

Key Responsibilities
  • Lead the firm`s monthly billing cycle from prebills through final invoice submission
  • Oversee complex legal billing, including LEDES, e-billing, alternative fee arrangements, split billing, write-offs, and billing adjustments
  • Serve as the primary escalation point for billing issues involving attorneys, clients, and staff
  • Supervise, mentor, and develop the billing team while managing workflow, training, and performance
  • Maintain billing policies, procedures, and quality controls while identifying opportunities to improve efficiency
  • Prepare billing reports and support Finance leadership with revenue cycle management and strategic initiatives
  • Partner with HR on hiring, onboarding, and performance management


Generous benefits package includes: paid time off and paid holidays, medical, dental, and vision insurance, a 401(k) with firm contribution and potential profit sharing, short- and long-term disability insurance, employee assistance and bonus opportunities

Job Requirements

  • Bachelor`s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent experience considered
  • 10+ years of legal or professional services billing experience, including supervisory experience
  • Strong knowledge of the full legal billing cycle in a high-volume, multi-practice environment
  • Experience with electronic billing platforms, LEDES submissions, and managing billing rejections
  • Proficiency with legal billing/accounting software and advanced Microsoft Excel
  • Excellent communication, analytical, organizational, and problem-solving skills
  • Ability to manage multiple priorities while maintaining accuracy, confidentiality, and exceptional client service


Key Resource Group, LLC considers applicants for all positions without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, physical or mental disability, citizenship, veteran status, gender expression and/or identity, or any other class protected by federal, state, or local laws. Key Resource Group, LLC is an equal opportunity employer.

Meet Your Recruiter

Diane Prystajko-Martin
Legal Talent Acquisition Specialist

Diane joins KRG with twenty-plus years of diverse experience working in local law firms, design firms as well as local manufacturing companies, and we are thrilled to have her on our Team! Little did she know that her experience prepared her perfectly for her career as a Talent Acquisition Specialist at KRG, as she’s worked in many of the industries we serve. Diane’s keen ability to perfectly match candidates for the industries we place in is second to none. She enjoys meeting and working with new people and thrives when challenged with locating hard-to-find Candidates. Diane is an upbeat, organized, seasoned professional, and she has found her home with KRG, and we absolutely adore her.

Diane graduated from Erie Community College with a degree in Office Management and Information Technology. When she’s not spending time with her husband, family, and friends, you’ll find her walking her bulldog, practicing yoga, and reading. Diane is also the proprietor of an Etsy shop where she sells minerals and crystals.

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About Buffalo, NY

Discover your next career opportunity in the vibrant city of Buffalo, New York! Unlock growth and success in the 'Queen City' as you explore our job listings. Buffalo boasts a diverse job market, with industries ranging from healthcare to technology, offering endless possibilities for career advancement. Immerse yourself in the rich culture and history of Buffalo, home to iconic landmarks like Niagara Falls, the Albright-Knox Art Gallery, Shea's Performing Arts Center, and the Buffalo Bills and Buffalo Sabres. Indulge in the famous Buffalo wings, while enjoying the charming neighborhoods and picturesque waterfront. Join us in seizing the exciting career prospects Buffalo has to offer!