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Accounts Payable Coordinator

Buffalo, NY 14203

Posted: 06/26/2026 Employment Type: Permanent Industry: Job Number: 8324 Pay Rate: $27 - $29/hour

Job Description

A WNY healthcare organization has an urgent need for an Accounts Payable Coordinator in their Buffalo, NY office to accurately and efficiently process vendor invoices and payments in a timely manner. This position plays a key role in maintaining vendor relationships, supporting audit readiness and assisting with financial close activities.

Key Responsibilities
  • Review, code, and enter vendor invoices accurately and promptly.
  • Verify invoice accuracy, appropriate authorization, budget alignment, and compliance with company policy and funder requirements.
  • Coordinate with internal departments to resolve missing approvals or discrepancies prior to payment.
  • Monitor the Accounts Payable inbox and respond to vendor and internal inquiries in a timely and professional manner.
  • Process weekly, bi-weekly, and monthly payment runs, including checks, ACH, and other approved payment methods.
  • Ensure payments are made in accordance with vendor terms and established internal controls.
  • Reconcile vendor statements regularly and collaborate with the Accounts Payable Supervisor to resolve outstanding issues.
  • Maintain organized, accurate, and auditable financial records in accordance with agency policy and document retention requirements.
  • Support the implementation and ongoing use of automated invoice processing tools and accounting system enhancements.
  • Assist with monthly and year-end close procedures, including accruals and reconciliations.
  • Participate in year-end 1099 processing and reporting.
  • Support external and internal audits by providing requested documentation and information.

Job Requirements

Qualifications
  • Associate`s degree in Business, Accounting, or a related field required.
  • Minimum of 3 years of accounts payable or general accounting experience required; experience in a high-volume AP environment strongly preferred.
  • Experience with Intacct accounting software preferred, but not required.
  • Familiarity with tax rules related to vendor payments (e.G., 1099 reporting).
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Effective communication and problem-solving abilities.


Key Resource Group, LLC considers applicants for all positions without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, physical or mental disability, citizenship, veteran status, gender expression and/or identity, or any other class protected by federal, state, or local laws. Key Resource Group, LLC is an equal opportunity employer.

Meet Your Recruiter

Lisa Lamprecht
Director of Talent Acquisition

A graduate of Houghton Academy in Accounting and Business Administration, Lisa brings over 35 years of experience to the KRG team. Her experience includes finance, human resources, IT, marketing, property management, and a brief stint as a location scout for a county film commission in Northern California. She enjoys working behind the scenes to keep things moving smoothly. Her support keeps us working as a team, putting people to work as efficiently and seamlessly as possible.

Lisa is a New York transplant from California that loves living in Western New York. She is often asked why she left California. Her answer: the art scene, the architecture, and most importantly, the people! Buffalo has shown her over and over again that it really is the City of Good Neighbors.

When she is not working, Lisa enjoys spending time with her husband, Michael, and their dog Benny, a lab and border collie mix. She also is learning to paint with watercolor, crochets, and gardens when the weather permits.

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About Buffalo, NY

Discover your next career opportunity in the vibrant city of Buffalo, New York! Unlock growth and success in the 'Queen City' as you explore our job listings. Buffalo boasts a diverse job market, with industries ranging from healthcare to technology, offering endless possibilities for career advancement. Immerse yourself in the rich culture and history of Buffalo, home to iconic landmarks like Niagara Falls, the Albright-Knox Art Gallery, Shea's Performing Arts Center, and the Buffalo Bills and Buffalo Sabres. Indulge in the famous Buffalo wings, while enjoying the charming neighborhoods and picturesque waterfront. Join us in seizing the exciting career prospects Buffalo has to offer!