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Executive Assistant to Managing Partner

Amherst, NY 14231

Posted: 07/15/2024 Employment Type: Direct Hire Industry: Job Number: 7349 Pay Rate: $45,000 - $55,000

Job Description

Executive Assistant to Managing Partner in Amherst Law Firm
$45 - $55k
Monday - Friday 8:30am - 5pm

Roles and Responsibilities:
  • Maintains calendar for MP
  • Makes travel arrangements for MP
  • Assists in smooth running of law firm
  • Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for MP
  • Receives incoming communication and memoranda on behalf of MP, reviews contents, determines importance, reports to MP
  • Performs office tasks including maintaining records and overseeing IT and attorney recruiting functions
  • Helps onboard and train new staff members, including attorneys and support staff
  • Some word processing and editing, including work on legal documents and pleadings
  • Proposes creative solutions to office needs, including continuous systems improvement
  • Nurtures relationships with the Bar Association of Erie County, other professional service providers/referral sources (e.g., accounting firms, financial advisors, insurance agents, collegial law firms), professional associations, law schools, and others
  • Fields client and prospect calls
  • Assists MP in preparation for meetings and presentations
  • Interacts with and services clients
  • Evaluates workplace policies to ensure they comply with law firm core values
  • Identifies and vets vendors including marketing, website hosting and development, professional networking, holiday and other social event venues
  • Occasionally arranges travel and accommodations for MP
  • Coordinates and manage special projects and initiatives as assigned
  • Assists in the organization and execution of firm events and meetings
  • Tracks deadlines and ensure timely completion of tasks
  • Covers reception desk as needed, on occasions when office services coordinator is unavailable
  • Legal duties may be incorporated after appropriate training


Benefits:
  • Competitive salary and benefits package
  • Opportunities for professional development and career advancement
  • Positive and supportive work environment

Job Requirements

  • Enthusiastic, highly motivated self-starter with a strong work ethic and intense focus on results
  • Ability to handle confidential information with integrity and discretion
  • Collaborates effectively
  • Well-organized, detail-oriented, and ability to multi-task with above-average follow-up skills
  • Strong written and verbal communication skills
  • Experienced in managing multiple priorities, including ability to function well in a high-paced and, at times, stressful environment
  • Proactive problem-solver
  • Proficient in Microsoft Office
  • Bachelor`s degree or equivalent experience
  • Legal experience preferred, but not required
  • May very infrequently require working outside regular business hours to meet deadlines


Key Resource Group, LLC considers applicants for all positions without regard to gender, race, color, religion, national origin, ancestry, age, marital status, sexual orientation, pregnancy, physical or mental disability, citizenship, veteran status, gender expression and/or identity, or any other class protected by federal, state, or local laws. Key Resource Group, LLC is an equal opportunity employer.

Meet Your Recruiter

Leigha Barratt
Legal Staffing Manager

Leigha joins the KRG Staffing Team with nearly ten years of experience working in the WNY legal arena as a Paralegal, Legal Assistant and Court Clerk. She also holds an A.A.S. in Paralegal Studies. Leigha’s hands-on experience in local law firms and our Courts System gives her a unique perspective when it comes to legal staffing. Simply put, Leigha can talk the talk and walk the walk.

Leigha excels when it comes to communication, efficiency and organization. She knows exactly how a law office (or any office for that matter) operates and understands that any business is only as good as their support staff so she understands what she’s looking for when searching for top talent.

When she isn’t busy searching for the perfect Candidates, Leigha is at the softball or baseball diamonds with her three beautiful kids! She also loves cooking and hosting parties for her family and friends. And the best part about Leigha? She is funny! The KRG staff enjoys her down-to-earth, honest approach to life; her one-liners keep us chuckling throughout our workday and boy are we grateful she’s on our Team!

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About Amherst, NY

Unlock Your Future in Amherst, New York! Nestled in the heart of picturesque Western New York, Amherst is a vibrant community brimming with career opportunities and endless possibilities for growth. The area boasts a rich cultural scene with attractions like the Albright-Knox Art Gallery, vibrant theater productions at Shea's Performing Arts Center, and the Buffalo Bills calling the nearby New Era Field home. Enjoy the region's diverse culinary scene, explore the outdoors at Chestnut Ridge Park, or catch a game at KeyBank Center, home of the Buffalo Sabres. Discover why Amherst is the perfect place to advance your career and experience its irresistible charm firsthand. Explore our job listings now!
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